Thesis and MRP Deadlines and Formatting

Spring Convocation
        Initial submission  (Prior to Defence) February 1
        Final electronic submission  (After Defence) April 15
Fall Convocation
        Initial submission  (Prior to Defence) May 15
        Final electronic submission  (After Defence) September 15

Format Guidelines for All Theses 

Page Format

  • It must be double spaced, in a standard font, with a 1.5 inch left hand margin and a 1 inch margin at the top, bottom and right. Please note that charts, tables, figures, appendices, references, and all other pages must conform to the required technical regulations.

 

Page Numbering

  • Pages must be numbered consecutively, as must be chapters, sections, etc., in accordance with the above-mentioned style manuals, or with standard conventions used in technical work. Consistency in numbering must be maintained throughout the work (including Appendices).

 

Printed Submission

  • Two (2) copies are submitted to the graduate assistant who will make them available to the readers.
  • Theses may be submitted in the following formats:
    • unbound in box(es) available at the Bookstore
    • spiral bound with a heavy cardboard cover carrying a clear label with the thesis title, student name and department (available at the Digital Store)

Title Page

  • A standard title page is required for all theses. The title page has no page number.

 

Signature Page

  • A Signature Page designed to contain the names of the members of the thesis Examining Committee must also be in the final electronic submission of the thesis.

Abstract

  • Each master’s thesis must include an abstract with the thesis title, the author’s name, and a text not exceeding 250 words. The abstract must be page numbered “iii” in roman numerals.

Acknowledgements or Dedication

  • An Acknowledgement or Dedication can be included if desired. If included, it must be page numbered in roman numerals.
 Summary of Sequence of Contents

• Title Page

Signature Page

Master’s students should verify signature page for format and accuracy with graduate program assistant)

Abstract (must be page iii)

Summary (where thesis is not written in English or French)

Acknowledgements or Dedication

Contribution of Authors (for theses where there is a significant contribution by another author/collaborator)

Table of Contents (includes everything after the Table of Contents)

List of Figures

List of: Tables, Illustrations, Equations, Special Symbols, abbreviations, definitions, etc. (where applicable)

Text of Thesis (starts page 1 in Arabic numerals)

Endnotes (where applicable)

Bibliography or References

Appendices (where applicable – this may be a summary in the case of co-tutelle)

Glossary (where applicable)

N.B. Title Page, Signature Page, Abstract and Acknowledgements are not included in the Table of Contents.

Master’s Thesis Route

 

Approval    

  • Student obtains approval from supervisor to submit thesis for defence.

 

Initial Submission

  • Thesis should be in its final version and ready for defence
  • Two (2) printed copies are submitted to the graduate assistant who will make them available to the readers.

 

Defense

  • Thesis defenses are scheduled according to availability of faculty members.
  • A defense lasts between 60 to 90 minutes and is attended by your committee members, as well as by interested members of the department and – if you wish to invite friends or family – the public.
  • During the defense, you will be asked to discuss your manuscript in terms of goals and execution, and in response to the readers’ reports.

 

After Defence

  • Student makes required modifications, along with any required format changes for final submission. Minor modifications require approval of the supervisor; major modifications require approval by all committee members. Student must also submit electronically a lay version of the abstract to the Thesis Office.

 

Binding

  • Bound copies are no longer required.

 

Final Submission  

  • Students must submit their final version of their thesis electronically using the University Repository, Spectrum
  • A copy of this PDF should also be e-mailed to the graduate assistant
  • The thesis must be in a PDF/a format.
  • The final version must contain any revisions required by the Examining Committee and formatting revisions required by the Thesis Office.
  • All theses are included in the national thesis archive held by Library and Archives Canada.
  • The thesis must contain an unsigned signature sheet with the names of the examiners.

 

Spectrum

  • Spectrum, Concordia University’s open access institutional repository that centralizes access and preserves the research created at Concordia. By depositing work in Spectrum, Concordia scholars provide free and immediate access to their work. This increases the visibility of both their own research and the University’s intellectual output.
  • A student must submit the final version of their thesis electronically, using Spectrum: Concordia University’s Research Repository by April 15 for Spring convocation and September 15 for Fall convocation.
  • Upon final submission of their thesis, a student shall be deemed to have granted the University a non-exclusive, royalty free license to reproduce, archive, preserve, conserve, communicate to the public by telecommunication or on the internet, loan, and distribute the thesis worldwide for non-commercial purposes, in any format. Please refer to the University’s Policy on Intellectual Property.

 

Lay Abstracts

  • Along with the final thesis submission, a student is required to also e-mail a lay version of their abstract to the Thesis Office. The lay abstract should be written in plain language that is comprehensible to any interested non-specialist in the student’s field of study. While not part of the formal thesis, the lay abstract will be entered in the Thesis Database

 

Deferment

  • If a student has good reason for delaying public access to their thesis, an embargo may be placed on the publication of their thesis for up to two (2) years from final submission of the thesis. Continuing obligations per the terms and conditions of a research agreement may also require the deferment of publication of the student’s thesis
  • In the event of a deferment, it is understood that the University’s license to communicate, loan and/or distribute shall only take effect as of the expiry of the deferment period. Please refer to the University’s Policy on Intellectual Property.

 

Copyright Regulations

  • As in all Canadian universities, members of the Concordia community are users of copyrighted materials and, as such, are subject to copyright legislation. Compliance with the Copyright Act and the University’s Policy on Copyright Compliance is a student’s responsibility. Failure to comply with the Copyright Act a s a violation of federal legislation and may result in legal repercussions and/or disciplinary or other action by the University. Beyond their legal responsibility, a student must consider their ethical obligations to respect intellectual property rights.
  • Students should be familiar with the copyright guidelines available at Concordia University Library.
  • Although a thesis is a public document copyrighted by the student, absent a written agreement with the University, the research output may not be used by the student. Such research output is subject to the University’s Policy on Intellectual Property.

 
 

Master’s Research Essay Route

April 15

  • Students in the first year of the program submit a Research Essay Proposal (approx. 500 words).  This must be signed by the supervisor and submitted to the graduate assistant.

 

September 15  

  • Students entering the second year of the program submit the Annotated Bibliography.  It should be approx. 3000 words with 25-30 items.  This must be signed by the supervisor and submitted to the graduate assistant.  The bibliography will be forwarded to the assigned Second Reader who will be invited to provide additional feedback.

 

March  1

  • Deadline to submit research essay (approx. 10,000 words) for Spring graduation.  A hard copy that has been approved and signed by the supervisor is submitted to the graduate assistant who will give it to the assigned second reader for examination.  At the same time a PDF copy should be sent to the graduate assistant.

 

June 15

  • Deadline to submit research essay (approx. 10,000 words)  for Fall graduation.  A hard copy that has been approved and signed by the supervisor is submitted to the graduate assistant who will give it to the assigned second reader for examination.  At the same time a PDF copy should be sent to the graduate assistant.

 

Formatting

  • The Research Essay must be on letter-size paper, 8.5 x 11 inches. It must be double spaced, in a standard font, with a 1 inch left hand margin and a 1 inch margin at the top, bottom and right.

 

Relevant Documents